Effective Date: January 1, 2022

H Medical Billing is committed to protecting the confidentiality, integrity, and availability of Protected Health Information (PHI) in accordance with the Health Insurance Portability and Accountability Act of 1996 (HIPAA), including the HIPAA Privacy Rule, Security Rule, and Breach Notification Rule.

As a healthcare revenue cycle management (RCM) and medical billing and coding service provider, H Medical Billing operates as a Business Associate to covered entities and implements appropriate safeguards to protect PHI.

Scope of HIPAA Compliance

H Medical Billing may handle PHI in the course of providing services including but not limited to:

• Medical billing and coding

• Claims submission and follow‑up

• Accounts receivable management

• Eligibility verification

• Provider credentialing support

• Secure healthcare communications

PHI may include patient names, dates of birth, insurance details, medical codes, claim data, and other healthcare‑related information.

Administrative Safeguards

We maintain administrative controls designed to manage the selection, development, and enforcement of HIPAA compliance, including:

• Written HIPAA policies and procedures

• Workforce HIPAA training and confidentiality agreements

• Role‑based access to PHI (minimum necessary standard)

• Periodic internal risk assessments

• Vendor and subcontractor compliance review

Technical Safeguards

H Medical Billing implements technical measures to protect electronic PHI (ePHI), including:

• Secure systems with authentication and access controls

• Encrypted data transmission where applicable

• Secure, HIPAA‑compliant forms for data submission

• Audit controls to monitor system activity

• Restricted access to authorized personnel only

Physical Safeguards

Physical protections are in place to safeguard PHI, including:

• Controlled access to workstations and systems

• Secure office environments

• Policies governing device use and data access

Business Associate Agreements (BAA)

H Medical Billing enters into Business Associate Agreements (BAAs) with covered entities and partners as required under HIPAA. These agreements define permitted uses and disclosures of PHI and establish responsibilities for safeguarding PHI.

Breach Notification

In the event of a suspected or confirmed breach of unsecured PHI, H Medical Billing follows HIPAA Breach Notification Rule requirements and will notify affected parties and covered entities in a timely manner.

Contact for HIPAA‑Related Inquiries

For questions regarding our HIPAA compliance practices or to request documentation, please contact:

HIPAA Compliance Officer
H Medical Billing
Email: handm@hmedicalbilling.com
Phone: +1 (716) 221‑8539

Privacy Policy

Information We Collect

We may collect personal and healthcare‑related information when you:

• Contact us via forms, email, or phone

• Request services or consultations

• Engage in contractual service delivery

Information may include name, contact details, provider information, and healthcare‑related data necessary to perform billing and RCM services.

Use of Information

Information collected is used solely to:

• Provide healthcare billing and coding services

• Communicate with clients and partners

• Comply with legal and regulatory obligations

• Improve service delivery

PHI is accessed only by authorized personnel for legitimate business purposes.

Data Security

We implement reasonable administrative, technical, and physical safeguards to protect information against unauthorized access, use, or disclosure in compliance with HIPAA requirements.

Data Sharing and Disclosure

We do not sell or rent personal or healthcare data. Information may be disclosed only:

• As permitted or required by HIPAA

• To covered entities and authorized partners under BAAs

• To comply with legal obligations

Data Retention

Information is retained only for as long as necessary to fulfill contractual, legal, and regulatory requirements.

Your Rights

Covered entities and individuals retain rights under HIPAA regarding access, amendment, and accounting of disclosures of PHI, as applicable.

Updates to This Policy

This HIPAA Compliance Statement and Privacy Policy may be updated periodically. Updates will be posted on this page with a revised effective date.

Contact Us

For privacy or compliance concerns, please contact:

H Medical Billing
Email: handm@hmedicalbilling.com
Phone: +1 (716) 221‑8539
Website: https://hmedicalbilling.com